After producing an audio file/”podcast” on how to read a type of university policy document called an “RRSDA” or records retention schedule, I distributed the audio to various folks and asked for feedback.
One frequent piece of feedback was that, for new users, it was simply too difficult to follow along without looking at a sample document. The audio alone was fine for people who have already seen policy documents of this type, but new folks needed to SEE and HEAR in order to figure out what I was talking about.
This led me to ThingLink, an educational tool that allows you to embed sound, video, and links into a static document to construct an interactive experience for the user. The result is below.
If this document is not interactive (i.e., nothing pops up as you mouse over the doc), access it instead on ThingLink.
OERs about records using (archival) records
The purpose of this podcast is to teach records creators in SFU departments how to read the retention schedules of the university, which are multi-part policy documents called “RRSDAs“.
The podcast is offered in a long version for new employees who have never seen an RRSDA. The podcast is structured into the 6 parts of the policy document, which is displayed alongside the audio so that listeners can visually follow along.
There is also a shorter version for frequent users who just need to a refresher. People tend to only use RRSDAs once or twice a year, and sometimes they just need a reminder of the basics.
Throughout the podcast, I give examples of how to apply RRSDAs to digital records, as well as analog ones.
The podcast uses SFU’s own archival records to provide the music and sound snippets, including the convocation music from 1969 and early radio marketing messages encouraging students to come to SFU. Early audio like this is permanently preserved in the archives, thanks to the departments who created it and used RRSDAs to transfer it to the archives.
In the archives, we have thousands of photos that have been produced by SFU departments over the last 50 years, plus plenty of others that are part of the records donated by faculty, campus community members or others.
Photographic prints are vulnerable to the oils on our hands, so we ask users to always wear gloves to provide a barrier between your hands and the prints.
The paper supports that images are printed on can also become vulnerable and fragile as they age, so we show users how to carefully turn one image at a time to protect the prints.
These images are part of the F-247 collection which contains material from the Media and Public Affairs Office of SFU.